Home / Streamline / Company Changes

Company Changes

Director changes, office relocation, capital raises, share allotments, name changes, and MOA / AOA amendments. Every event-based ROC filing on MCA V3 within its statutory window, drafted, certified, and tracked end-to-end.

Talk to a CA
Response within 30 mins during business hours

The Filing Workflow.

Every event has a 30-day filing window. We trigger the workflow the day you decide, file before the window closes, and update your statutory records and MCA master data simultaneously.

Day 0
Event triggered
You decide on a change, new director, capital raise, office move, share allotment, name change. You flag it to us. We confirm the form set, documents needed, and target filing date within the 30-day window.
→
Day 1–7
Resolutions & documents
Board resolution drafted and circulated for signature. Shareholder resolution (Ordinary or Special) drafted if required. Consent letters, declarations, identity / address proofs collected and validated.
→
Day 7–20
Form filed on MCA V3
The relevant form (DIR-12, INC-22, SH-7, PAS-3, MGT-14, etc.) prepared, professional certification attached, and filed on MCA V3 portal. SRN received and shared with you immediately.
→
Day 20–30
Approval & records updated
STP forms approved 2-5 working days; ROC-scrutiny forms 15-30 days. Once approved, statutory registers, MCA master data, share certificates, and your internal records updated to reflect the change.
↺ No fixed calendar. Triggered each time you change directors, capital, address, name, or governance. Often 5-15 event filings per year for an active growing company.

What Are Event-Based ROC Filings?

Event-based ROC filings are the statutory disclosures every company registered under the Companies Act 2013 must make to the Registrar of Companies (ROC) whenever something material changes inside the company. Separate from the annual AOC-4 and MGT-7 cycle, these filings are triggered by specific events: a new director joining, a share allotment, an office relocation, a name change, an MOA / AOA amendment, a charge creation. Each event has its own form, its own statutory window (typically 30 days), and its own professional certification requirement.

From 2026, almost all event-based forms are filed on the MCA V3 portal, the redesigned filing platform that replaced V2. V3 brings real-time validation, pre-filled data from MCA databases, and faster STP (Straight Through Processing) for routine forms. Some forms approve in 2-5 working days; others, like INC-22 for office change or CHG-1 for charges, require ROC scrutiny and take 15-30 working days.

The common event-based filings

Director changes: DIR-12 within 30 days of appointment / cessation / role change. Office relocation: INC-22 within 30 days for intra-state moves; INC-23 + INC-28 for inter-state (requires Regional Director approval). Capital changes: SH-7 within 30 days for authorized capital increases; PAS-3 within 30 days of share allotment. MOA / AOA changes: MGT-14 within 30 days of the special resolution; INC-24 for name change (post-MGT-14). Charges: CHG-1 within 30 days of charge creation or modification; CHG-4 within 30 days of satisfaction.

Why outsource vs do it in-house

Event-based filings are where most early-stage companies first miss compliance. Founders handle the actual event (issue shares, appoint a director, move the office) and forget the ROC filing within the 30-day window. The cost is twofold: ₹100/day late fee per form with no cap, and, more seriously, transactions can be challenged if the corresponding filing is missing or defective. Investors, lenders, and acquirers all check MCA records during due diligence. Missing event-based filings is a common red flag that delays funding and triggers diligence rework. A compliance firm tracking your event calendar prevents both costs.

What Gets Done Each Cycle.

Six categories of event-based filings. Each event has its own form, documents, and statutory window. We handle the full workflow from resolution to MCA approval.

Director changes
As needed
DIR-12 within 30 days for appointment, resignation, removal, or role change. DIR-3 for fresh DIN. DIR-2 (consent) and DIR-8 (declaration) collected. Statutory registers updated.
Registered office changes
As needed
INC-22 within 30 days for intra-state / same-city moves. INC-23 + INC-28 for inter-state moves (Regional Director approval). MOA amendment via MGT-14 if state changes.
Share capital changes
As needed
SH-7 within 30 days for authorized capital increase. PAS-3 within 30 days for share allotments. Bonus, rights, ESOP allotments handled. MOA capital clause updated where required.
Name & object changes
As needed
Name reservation via RUN; MGT-14 within 30 days for special resolution; INC-24 for Central Government approval. Object clause changes via MGT-14 + MOA amendment.
Charges & security
As needed
CHG-1 within 30 days of charge creation or modification. CHG-4 within 30 days of satisfaction. Bank loan charges, debenture trustee filings, and hypothecation registrations.
Other event filings
As needed
MGT-14 for special resolutions (borrowing limits, related-party transactions, conversion). MR-1 for managerial appointments. BEN-2 for beneficial ownership. ADT-1 for auditor changes mid-year.

When You Need Us to Handle This.

Whether to handle event-based filings in-house is a capacity decision, not a legal one. Most companies hand them off; here's when it makes sense and when it doesn't.

Get help if
  • You're adding, removing, or changing a director. DIR-12 within 30 days. Wrong filing causes director records mismatch on MCA, blocks downstream forms, and creates personal liability uncertainty.
  • You're raising capital and issuing shares. PAS-3 within 30 days of allotment. Late or missed PAS-3 is the most common diligence finding that delays the next funding round and gives investors negotiating leverage.
  • You're moving your registered office, especially inter-state. Inter-state moves need Regional Director approval, a 60-90 day process. Intra-state INC-22 needs utility bill, NOC, and director signatures coordinated within 30 days.
  • You're changing the company name or business object. Name change requires RUN approval, MGT-14, and INC-24, a 30-45 day workflow. Object clause changes via MGT-14 need careful drafting to avoid future restrictions.
  • You've already missed past event-based filings. Regularisation requires careful sequencing, professional certification, and additional fee computation. Older defaults compound at ₹100/day with no cap.
Skip if
  • Your company has had no structural changes for a year. If your directors, capital, office, name, and MOA are stable, only annual filings apply. Event-based engagement returns when something changes.
  • You have a full-time Company Secretary. A CS with MCA V3 experience can handle most event-based filings in-house, with external help only for complex cases like inter-state office moves or complex name approvals.
  • You're an LLP or other non-Company entity. LLPs file under a separate framework (Form 3 for changes in partners, Form 4 for changes in LLP agreement). Sole proprietorships and partnerships have no ROC filings.
  • You're planning to strike off or wind up the company. A separate workflow applies (STK-2 for voluntary strike-off, FAST-track exit, or NCLT-driven liquidation). Different scope from routine event filings.

How We Work.

Six commitments. Same dedicated CA across every event, with response times you can plan around.

Dedicated CA on your account
Not a ticket queue. The same chartered accountant handles your filings every month. Personal accountability, not a hand-off chain.
WhatsApp & email access
Business-hours response. Urgent issues escalated within 2 hours. No more chasing emails into a void.
Filed by Day 20 of the 30-day window
Every event-based form filed by Day 20 of the statutory window, leaving 10 days for ROC clarifications, resubmissions, and approval. No last-day filings unless you delayed the trigger.
Document upload via portal or Drive
Pick your tool. We adapt to your workflow, not the other way around. CSV, Tally exports, Excel, all supported.
ROC resubmission within 48 hrs
If ROC marks a form for resubmission (typo, missing attachment, clarification request), we respond within 48 hours of receipt. Most resubmissions close within 2-3 days.
Event tracker dashboard
Every triggered event, current status (drafting, filed, under scrutiny, approved), SRN, statutory deadline, and downstream impact. Read at a glance, no chasing.

Late-Filing Penalties at a Glance.

Reference table for every event-based filing default. Current as per Companies Act 2013 and MCA fee schedule.

Default scenario
Late fee
Multiplier (days)
Downstream impact
Late filing (0-30 days)
₹100/day per form
1× base fee
Recoverable, low scrutiny exposure
Late filing (30-60 days)
₹100/day per form
2× base fee
ROC scrutiny risk increases
Late filing (60-180 days)
₹100/day per form
4× base fee
Show-cause notice possible
Late filing (180-365 days)
₹100/day per form
10× base fee
Officer-in-default proceedings
Late filing (beyond 365 days)
₹100/day per form
12× base fee
Compounding application required
Wrong / defective filing
Resubmission fee
As applicable
Original date still applies for deadline
Event not filed at all
Compounded with annual default
N/A
Transaction may be challenged
Multipliers as per MCA additional fee schedule for delays of 0-30 / 30-60 / 60-180 / 180-365 / 365+ days. Base fee depends on form and authorized share capital, typically ₹200-₹1,000.

Frequently Asked Questions.

Annual filings (AOC-4, MGT-7, DIR-3 KYC) are calendar-driven, the same forms every year regardless of activity. Event-based filings are triggered when something changes in the company: a new director, share allotment, office move, name change, MOA / AOA amendment, charge creation. Each event has its own form (DIR-12, PAS-3, INC-22, INC-24, MGT-14, CHG-1) with its own statutory window, typically 30 days. Both run in parallel: annual cycle plus events as they happen.
The standard window is 30 days from the date of the event. DIR-12 (director change): 30 days from board / shareholder approval. PAS-3 (share allotment): 30 days from allotment date. INC-22 (registered office): 30 days from change. SH-7 (capital increase): 30 days from resolution. MGT-14 (special resolutions): 30 days from passing. CHG-1 (charge creation): 30 days from charge creation. Inter-state office moves under INC-23 take longer (60-90 days) because Regional Director approval is required.
Adding: pass a board resolution, collect DIR-2 (consent) and DIR-8 (declaration of non-disqualification) from the new director, and file DIR-12 within 30 days. If the director doesn't have a DIN, apply for one via DIR-3 first. Removing: collect the resignation letter, pass a board resolution accepting it, and file DIR-12 within 30 days. For removal by shareholders under Section 169, additional steps including a special notice (14 days advance) and an EGM are required. We handle the full workflow.
Three scenarios. Within the same city / state limits: pass a board resolution, file INC-22 within 30 days with utility bill (under 2 months old), NOC from the owner, and rent agreement. Outside city limits but within state: special resolution required (MGT-14), then INC-22. Inter-state move: requires Regional Director approval, application via INC-23, advertisement in newspapers, then INC-28 for the order, then INC-22. Total timeline: 60-90 days.
Two separate filings. Authorized capital increase: pass an ordinary resolution (Articles permitting), file SH-7 within 30 days, pay stamp duty on the increase, and amend MOA. Share allotment: pass a board resolution allotting shares, issue share certificates within 2 months, and file PAS-3 within 30 days of allotment. PAS-3 reports the allotment to the ROC, links it to the increased capital, and updates the company's shareholding records. Most early-stage capital raises trigger both filings.
Three-step process. Step 1: apply for name reservation via RUN (Reserve Unique Name) on MCA V3, typically approved in 2-3 days. Step 2: pass a special resolution (75% majority) and file MGT-14 within 30 days. Step 3: file INC-24 for Central Government approval and the new Certificate of Incorporation. Total timeline: 30-45 days. Note: name changes don't affect PAN, GST, or bank accounts directly but require update notifications to each authority post-completion.
MGT-14 is the filing for special resolutions, board resolutions on certain matters, and agreements that must be reported to the ROC under Section 117. Filed within 30 days of passing the resolution. Common triggers: borrowing limits crossing paid-up capital and free reserves, related-party transactions, conversion of company (Pvt to Public or vice versa), name changes, object clause changes, regulations / Articles changes. Many other event-based filings (INC-24, name change; SH-7 for some capital matters) require MGT-14 as a prerequisite.
Two costs. First, ₹100/day late fee per form with no upper cap, compounded by an additional fee multiplier based on delay duration: 2x for 30-60 days, 4x for 60-180 days, 10x for 180-365 days, 12x beyond 365 days. Second, transactions covered by the missed filing can be challenged in due diligence, audits, and litigation. A missing PAS-3 has been used to challenge share allotment validity; a missing DIR-12 has been used to question director authority. The financial penalty is the smaller cost; the legal exposure is the bigger one.
MCA V3 is the redesigned filing portal that replaced the older V2 system, rolled out in phases from 2023 and substantially complete by 2026. Key differences: single-page dashboard, real-time field validation, auto-populated data from MCA databases, faster STP processing (2-5 days for routine forms), better payment gateway. All event-based forms (DIR-12, INC-22, SH-7, PAS-3, MGT-14, CHG-1) are now on V3. Filing fees are unchanged from V2. Class 3 DSC is mandatory (Class 2 no longer issued).
Yes. The MCA issued Draft Companies (Incorporation) Amendment Rules 2026 in April 2026 proposing to merge several forms: INC-4, INC-22, INC-23, INC-24 into a single form called E-CHNG, and INC-6, INC-18, INC-12, INC-20, INC-27, RD-1, INC-28 into E-CON. These are draft rules, not yet effective, public comments were invited until May 2026. Until the final rules are notified, existing forms continue to apply. We track every notification and update our workflow as rules go live.
Yes. CHG-1 is filed within 30 days of charge creation or modification (bank loans, debenture security, hypothecation, mortgage). Documents required: loan agreement, charge documents, board resolution. CHG-4 is filed within 30 days of charge satisfaction (loan repayment, security release). We coordinate with your lenders on charge documents and handle the V3 filing end-to-end. Missing CHG-1 within 30 days requires condonation of delay application under Section 87, a separate workflow.
Each event has a base ROC fee (typically ₹200-₹1,000 depending on form and authorized capital) plus our professional fee for drafting, certification, and filing. Some events bundle multiple forms (e.g., name change uses RUN + MGT-14 + INC-24, three filings). Reach out and we'll give an exact quote for the specific event you're planning. Late or catch-up filings carry additional fees and are quoted separately based on the delay duration.

You Might Also Need.

ROC Annual Filings Closure of Business Bookkeeping Income Tax Returns Private Limited Company Virtual CFO

Let Us Handle Your Next Company Change.

Talk to a CA in 15 minutes. Response within 30 mins during business hours.