Register for ESI and PF in 7–15 days. Mandatory above 10 employees (ESI) and 20 employees (PF). End-to-end filing on ESIC and EPFO portals handled by chartered accountants.
A clean handoff. You send us a list of documents, we handle the rest.
For sole proprietorships with employees. The proprietor signs as the employer.
For partnership firms with employees. The authorised partner signs as the employer.
For LLPs with employees. A designated partner signs as the employer.
For Private Limited Companies and One Person Companies. A director signs as the employer.
Employees' State Insurance (ESI) and Employees' Provident Fund (PF) are India's two foundational statutory benefits for salaried workers. ESI provides health insurance, medical care, and cash benefits during sickness, maternity, or workplace injury. PF builds a retirement corpus through monthly employer and employee contributions. Both are administered by separate central bodies: ESI by the Employees' State Insurance Corporation (ESIC) under the Ministry of Labour, and PF by the Employees' Provident Fund Organisation (EPFO).
Registration with both is the employer's responsibility, not the employee's. Once an establishment crosses the threshold employee count, registration becomes mandatory and back-dated penalties apply if delayed. The registrations are paid for and processed separately, but most employers register for both at the same time to simplify HR setup. Filings are recurring (monthly) and require contribution remittance by fixed deadlines.
ESI registration is mandatory for any establishment employing 10 or more employees earning up to ₹21,000 per month (gross wages). PF registration is mandatory for any establishment with 20 or more employees, regardless of salary level, with the wage ceiling for PF contributions set at ₹15,000 per month (employers can contribute on actual wages voluntarily). Once registered, the establishment retains coverage even if employee count later falls below the threshold.
ESI contributions total 4% of gross wages: 3.25% from the employer and 0.75% from the employee. PF contributions total 24% of basic wages: 12% each from employer and employee, with 8.33% of the employer's share routed to the Employees' Pension Scheme (EPS) up to a salary ceiling. Both contributions are deducted at source and remitted by the employer each month, along with the corresponding returns.
Once registered, the employer is on a recurring monthly compliance schedule. ESI contributions are due by the 15th of the next month; PF contributions are due by the 15th of the next month as well. Both registrations issue digital codes used on every monthly return. Missing returns triggers interest (12% per annum) plus damages (5-25% of dues), and persistent default can lead to prosecution under the respective Acts.
What ESI & PF registration brings to your business, beyond meeting the legal requirement.
Mandatory if you cross either employee threshold. Once required, registration is legally enforced and back-dated penalties apply for delay.
Three steps. We handle two of them. Total timeline: 7–15 working days for both registrations.
Contribution rates split by employer and employee, with applicability ceilings.
Getting your ESIC and EPFO codes is the start. From the date of registration, you are on a recurring monthly compliance cycle. Missed contributions trigger interest and damages, and persistent default can lead to prosecution under the respective Acts.
Every employee must be onboarded onto both portals with their UAN (Universal Account Number) for PF and IP (Insured Person) number for ESI. Existing employees retain their UAN across employers; new employees who never held a UAN are issued one during onboarding. We typically run founders through the onboarding flow during the handover call and set up a standard new-hire onboarding script.
Your company already has its PAN and TAN. If your turnover is expected to exceed the GST threshold (₹40 lakh for goods, ₹20 lakh for services in most states), or if you operate across state lines or sell through e-commerce, GST registration is required. We can handle this either as a follow-on service or bundled into your incorporation engagement.
Beyond the monthly remittances, the year has two more compliance layers worth knowing about.
Interest on missed contributions runs at 12% per annum from the due date. Damages range from 5% to 25% of the dues depending on how long the default persists. Most growing businesses outsource the entire ESI/PF compliance to a compliance firm or payroll vendor within the first year, both for the time saving and to keep the employer liability cleanly managed.
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